View Properties Dialog

Used to modify the columns of a selected view, and also to apply the view to various folders and other areas in the datasource. This dialog opens when you select a folder or work area that has a view applied to it and select View > Choose Columns, or when you select a view in the Manage Views dialog and click Modify.

Note: The controls in the Create View dialog, which opens when you click New in the Manage Views dialog, are the same as those on the View Properties dialog. All controls are described here.

Choose Columns tab

Setting	Description
View name	Sets the name for the view you are modifying or creating.
Select an Environment	Selecting an environment from this list adds that environment to the Available columns list so you can add attributes from that environment to the view. If you do not want to add environment attributes to your view, set the value to <none>.
Available columns list (left)	Expand any of the following categories as needed to see the properties and attributes that you can add as columns in your view. You can then double-click a column item to add it to the Selected columns list on the right to be included in the view. Basic Columns - Includes general document properties. Folder Columns - Includes general folder properties of the folder or work area. <environment name> - Includes the custom attributes from the selected environment. File Properties Columns - Includes all general file properties in the datasource, if file property extractions have been enabled and run in the datasource. Work Area Properties Columns - Includes all of the custom work area properties from all of the work area types in the datasource.
Selected columns list (right)	Lists the currently selected properties and attributes that will display as columns in the selected view. The order of the columns in the list (top to bottom) determines the default order that the columns will display in the view (left to right). You can double-click a column item in the Selected columns list to remove it.
left and right arrows	Click the right arrow to move to one or more selected properties from the Available columns list to the Selected columns list (this adds the properties to the view). Click the left arrow to move one or more selected properties out of the Selected columns list (this removes the properties from the view).
up and down arrows	Click the up arrow to move the selected property up in the list (and therefore to the left in the view). Click the down arrow to move the selected property down in the list (and therefore to the right in the view).
Width	Used to display and/or set the default column width for the property selected in the Selected columns list. To change the default width of a column, select the column in the Selected columns list and then edit the value that appears in the Width field.

Set Defaults tab

Setting	Description
Set this view as default to datasource and/or saved search results	Turn on Datasource - Document list view to set this view as the view to be applied to the document list when a folder or work area is selected that does not already have a document list view assigned to it. Turn on Datasource - Preview pane view to set this view as the view to be applied to the preview pane when a folder or work area is selected that does not already have a preview pane view assigned to it. Turn on Search results - Document list view to set this view as the view to be applied to the search results list. Turn on Search results - Preview pane view to set this view as the view to be applied to the search results preview pane.
Assign this view to individual folder or environment	This section lets you assign the view you are modifying to specific folders and work areas. This can also be done from the Properties dialog (View tab) of each individual folder or work area.
Available to all users	Turn this option on to make this view a global view (a view that can be seen and used by other users in the datasource).